Special Notice / Hearing: None
Vote Required: Majority.
To: Honorable Board of Supervisors
From: Donna Vaillancourt, Human Resources Director
Scott Johnson, Deputy Director, Human Resources
Subject: Agreement with Athens Administrators, Inc. for Third Party Workers' Compensation Claims Administration Services
RECOMMENDATION:
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Adopt a resolution authorizing an agreement with Athens Administrators, Inc. to provide Third Party Workers' Compensation Claims Administration Services for the County, for the term of July 1, 2017 through July 1, 2020, in an amount not to exceed $3,159,062, with two one-year options to extend the agreement, in an amount not to exceed $1,117,402 in year 4 and $1,151,617 in year 5.
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BACKGROUND:
The Risk Management division previously held a long-standing relationship with Northern Claims Management (NCM) for third party administration (TPA) services of workers' compensation claims. The current agreement with NCM expires May 31, 2018. However, due to service level changes, the County issued a new Request for Proposal (RFP) to find alternative vendors that could deliver consistent levels of services. The search for a TPA that can support a higher level of service aligns with one of Risk Management's goals in the Fiscal Year 2015-2019 Strategic Plan; Goal 3: Ensure fair and equitable handling of all claims through administrative, legal, and medical services.
The Risk Management Division identified Athens Administrators, Inc. (Athens) as the best option to provide TPA services. The utilization of Athens will allow the County's Workers' Compensation Managers to better focus upon their regularly duties while simultaneously affording the County substantial cost savings; roughly $190,000 over the three year contract compared to the current contract. Additionally, Athens was highly recommended by other cities, counties, attorneys, and other workers' compensation p...
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