Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Mark Church, Chief Elections Officer & Assessor-County Clerk-Recorder
Subject: Agreement with Tactis, LLC for Drupal Website Maintenance, Support, and Enhancement Services
RECOMMENDATION:
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Adopt a resolution:
Authorizing an agreement with Tactis, LLC to provide Drupal website maintenance, development, and enhancements services for the County’s Assessor-County Clerk-Recorder-Elections Department, for the initial term of October 1, 2026 through September 30, 2027, renewable at the County’s sole discretion for up to two (2) additional one year terms, in a total amount not-to-exceed $360,000; and
Granting a waiver of the County’s competitive bidding requirement for acquisition of these services pursuant to Section 2.83.050(e) of the San Mateo County Ordinance Code.
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BACKGROUND:
The County’s Assessor-County Clerk-Recorder-Elections Department’s (ACRE) public-facing Drupal website provides information and online resources relating to assessor, county clerk-recorder, and elections services.
In 2025, the County’s Technology Services Department (TSD) released a Request for Proposals (RFP) for website maintenance, development, and enhancement services. Twelve proposals were received, and Tactis, LLC was identified as the vendor best suited to meet the County's technical and operational needs. Consistent therewith, on January 27, 2026, this Board adopted a resolution authorizing an agreement with Tactis, LLC to provide maintenance, support, and enhancements for the County’s website content management system, for the term of January 27, 2026 through January 26, 2031, in an amount not to exceed $1,000,000.
DISCUSSION:
County Administrative Memorandum B-1 “encourages the use of existing contracts, competitively solicited agreements, cooperative (third party) contracts, or piggyback arrangements (within the County or with other government entitie...
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