Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Ann M. Stillman, Director of Public Works
Subject: Increase the Not-to-Exceed Amount for the Grant Yard Radio Shop Project (Project No. P30J1)
RECOMMENDATION:
title
Adopt a resolution increasing the Director of Public Works' authority to execute change orders to the agreement with E.F. Brett and Company, Inc., for the Grant Yard Radio Shop Project, to increase the not-to-exceed amount of $6,682,500 by $500,000, to a new not-to-exceed amount of $7,182,500.
body
BACKGROUND:
On February 23, 2021, this Board adopted Resolution No. 078037, which adopted plans and specifications including conformance with prevailing wage scale requirements and authorized an agreement with E. F. Brett and Company, Inc. in the amount of $6,075,000, and authorized the Director of Public Works to execute subsequent change orders in an amount not to exceed $607,500 and grant time extensions.
DISCUSSION:
Unanticipated project delays and issues during the construction of the Grant Yard Radio Shop Project (Project) have led to a determination that the not-to-exceed amount of $6,682,500, is not sufficient to appropriately compensate E.F. Brett and Company, Inc. for the Project. The most significant issues encountered during construction which have contributed to the need to increase the agreement not-to-exceed amount are the following:
1.) The Project duration was extended due in part to the delays in PG&E's delivery of permanent power to the Project. These electrical issues included: accommodating changes to the originally bid electric utility scope of work as required by PG&E's revised Electrical Substructure Engineering Drawings, costs incurred due to unanticipated field conditions and weather delays, and PG&E's cancellation of several pre-scheduled construction work events after the Contractor had initiated street closures and mobilized equipment and personnel to su...
Click here for full text