Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Michael P. Callagy, County Executive
Subject: First Amendment to the Agreement with Mikasoft, Inc. for Project Management Services for the Assessment Appeals Board Electronic Application System
RECOMMENDATION:
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Adopt a resolution authorizing a first amendment to the Agreement with Mikasoft, Inc. extending the term through May 31, 2027, and increasing the amount of the agreement by $252,720, for a new not-to-exceed amount of $994,294.
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BACKGROUND:
On June 28, 2024, the County issued a Request for Proposals (RFP) for the design, development, and implementation of an electronic system for the Assessment Appeals Board (AAB), including a public portal for electronic document submission.
Following the competitive solicitation process, Applications Software Technology, LLC (AST), which was later acquired by International Business Machines (IBM), was selected as the system vendor. On May 20, 2025, this Board approved an Agreement with AST for the design, development, and implementation of the Electronic Assessment Appeals System.
To support successful implementation of this complex technology project, the County separately issued an RFP on April 25, 2025, for project management services. Following evaluation of proposals and negotiations, the County entered into an Agreement with Mikasoft, Inc. (Mikasoft) to provide project management services, including project coordination, vendor oversight, implementation planning, risk and issue management, stakeholder communication, testing coordination, and support for system deployment, for a term of June 10, 2025 through November 20, 2026 in an amount not to exceed $741,754.
The Electronic Assessment Appeals System was successfully implemented and went live on June 2, 2026. The system is now entering its first online filing season, which is the AAB’s busiest period due to the filing of assessment app...
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