Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Tory A. Newman, Department of Public Works
Subject: Amendment No. One to the Agreement with MainStar Inc.
RECOMMENDATION:
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Adopt a resolution:
A) Authorizing and directing the President of the Board to execute Amendment No. One to the Agreement with MaintStar Inc. to provide Enterprise Asset Management System software services and include as-needed additional professional services; and
B) Extending the Agreement with MaintStar Inc. for a term of five years through September 14, 2031 and increasing the amount of the agreement by $225,000 for a new not-to- exceed amount of $525,000.
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BACKGROUND:
On February of 2021, a nationwide Request for Proposal (RFP) was released through the County's Public Purchase portal, which yielded eight proposals. Proposals were reviewed and evaluated by staff. MaintStar, Inc. was chosen as the software that best meets the needs of the Department of Public Works (Department).
On September 14, 2021, the Board adopted Resolution No. 078423 authorizing an agreement with MaintStar Inc. to provide Enterprise Asset Management System software services from September 15, 2021 to September 14, 2026, in an amount not to exceed $300,000. When MaintStar, Inc. was implemented in 2021, a system integration was implemented to incorporate legacy data into the new asset management application. A five-year period of data has been collected and saved within MaintStar, Inc. and continued usage of MaintStar, Inc. would assist the department while a formal RFP is conducted for Enterprise Asset Management System software required by County Procurement.
DISCUSSION:
MaintStar Inc. has years of experience with public works-type asset management and is map centric which allows community and staff to report specific locations on a map to identify potholes and other road-related issues that cannot be easily associated with a spec...
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