Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Louise F. Rogers, Chief, San Mateo County Health
Chester J. Kunnappilly, MD, Chief Executive Officer, San Mateo Medical Center
Subject: Agreement with Kronos Incorporated for an Automated Time and Attendance System
RECOMMENDATION:
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Adopt a resolution authorizing an agreement with Kronos Incorporated for an automated time and attendance system for the term of July 3, 2021, through July 2, 2025, in an amount not to exceed $226,000.
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BACKGROUND:
On May 7, 2021, the County entered into an agreement with Kronos Incorporated (Kronos) for a subscription to Kronos' automated time and attendance system, for the term of July 3, 2021, through July 2, 2022, with an annual autorenewal clause, in an amount not to exceed $53,115. The agreement allows for a 4% annual increase.
DISCUSSION:
Through recent inquiries from our Controller's Office, SMMC has learned that it must now enter into a county service agreement for software subscriptions or licenses.
Kronos provides San Mateo Medical Center (SMMC) an automated time and attendance system that monitors employee hours and handles payroll using technologies like biometrics, RFID, and face recognition. It collects and records time information to generate reports, forecasts, and payroll calculations. Kronos can integrate with other software platforms, such as HR and accounting systems, to streamline processes. This integration helps organizations reduce costs, increase efficiency, and enhance compliance.
SMMC is requesting this Board waive the Request for Proposals (RFP) process and increase the funding accordingly through the end of the term, in order to ensure that SMMC has sufficient time to conduct a new RFP to replace this service. The new RFP is currently in progress and expects to select a vendor shortly.
County Attorney has reviewed and approved the resolution and agreement as to form.
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