Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Ann M. Stillman, Director of Public Works
Subject: Agreements with Consulting Firms for On-Call Fire Protection Engineering and Consulting Services
RECOMMENDATION:
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Adopt a resolution authorizing:
A) On-call fire protection engineering and consulting services agreements with: GHD Inc., Jensen Hughes, Inc., and LEAF Engineers for the term of June 25, 2024 through June 24, 2027, each in an amount of $300,000 for a total aggregate amount of $900,000; and
B) The Director of Public Works, or the Director's designee, to execute contract amendments to modify the County's maximum fiscal obligation for each contract by no more than $25,000 and/or modify the contract term and/or services as long as the modified term and/or services is/are within the current or revised fiscal provision.
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BACKGROUND:
The Department of Public Works (Department) maintains on-call agreements with various firms with subject matter knowledge in the areas of fire protection engineering and consulting services on an as-needed basis to help expedite necessary work on many Department managed Capital Projects.
The consultant selection procedures in the County of San Mateo's Administrative Memorandum B-1 and Contract Handbook were used to select consultants for on-call fire protection engineering and consulting services agreements. The Request for Proposals Matrix describing the process and selected firms is attached as Exhibit "A".
DISCUSSION:
It is anticipated that numerous Department managed Capital Projects will require the use of subject matter expertise to provide fire and life safety consulting, existing condition assessments, design drawing and oversight of projects. The work may include, but will not be limited to inspection, planning, design, and construction support work on current and proposed infrastructure, and review of Building/Tenant Improvement P...
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