Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Mark Church, Assessor-County Clerk-Recorder & Chief Elections Officer
Subject: Amendment 13 to Agreement with Sapient Corporation for the Assessor-County Clerk-Recorder & Elections (ACRE) Assessor Property Assessment System (APAS) Project
RECOMMENDATION:
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Adopt a resolution authorizing Amendment 13 to the agreement with Sapient Corporation to approve the allocation of $73,584 from Assessment System and Applications Trust Fund to the APAS Maintenance Agreement for the services described in CR-031 for a new not to exceed amount of $25,775,248.
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BACKGROUND:
At the core of the business operations of ACRE's Appraisal Services Division is a digital data management system which stores and processes data relating to the ownership, characteristics, and assessment values of all taxable properties in the County. At its December 11, 2018, meeting, this Board approved the APAS Agreement ("APAS Agreement") to replace the Assessor's legacy data management system. The term of the APAS Agreement includes a 3-year term to cover the project development and implementation of the system ("Development Agreement") and a post-project 10-year term for maintenance and operations of the system ("Maintenance Agreement").
The APAS Agreement has been amended twelve times both by this Board and the Assessor-County Clerk-Recorder & Elections Officer. The following is a summary of the Sapient Board amendments to date.
Sapient Board Amendments
Amendment
Date
Cost
Description
Amendment 2
April 7, 2020
Increased by: $3,886,400
Total: $20,188,348
Incorporated the Data Cleansing and Conversion project; increased Development Agreement amount.
Amendment 5
September 14, 2021
No cost
Extended Development Agreement by 6 months; moved Maintenance Agreement start date accordingly.
Amendment 7
September 27, 2022
No cost
Extended Development Agreement by 91/2 months to ...
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