Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Ann M. Stillman, Director of Public Works
Subject: Agreement with Systems Mechanical, Inc. for the San Mateo Medical Center Building Management System
RECOMMENDATION:
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Adopt a resolution:
A) Waiving the Request for Proposal process; and
B) Authorizing the President of the Board of Supervisors to execute an Agreement with Systems Mechanical, Inc. for the San Mateo Medical Center's Building Management System, for the term of September 9, 2025 through September 8, 2026, in an amount not to exceed $2,000,000.
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BACKGROUND:
In alignment with the County's Strategic Energy Master Plan, a project was initiated in 2016 to upgrade the Building Management System (BMS) at the San Mateo Medical Center (SMMC). The BMS is integral for integrating and automating various building systems such as the heating, ventilation and air conditioning (HVAC), lighting, and energy management. The upgraded system was commissioned and fully operational by 2017. Since that time, Systems Mechanical Inc. (SMI) has provided ongoing maintenance for the BMS. However, after several years of operation and evolving facility needs, the BMS requires a major maintenance upgrade. This includes replacing aging mechanical and electrical components, updating the sequence of operations, and revising system graphics to reflect current business and operational requirements.
Since the BMS was upgraded, the SMMC has undergone several operational changes that have rendered portions of the original sequence of operations outdated. Additionally, both hardware and software components of the system require updates to maintain efficiency and reliability. The inefficiency of the current system has placed additional operational responsibility on Department of Public Works (Department) staff who must manually intervene to ensure the HVAC systems meet facility needs. These challenges underscore t...
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