Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Ann M. Stillman, Director of Public Works
Subject: Agreements with Moving Companies for On-Call Moving Services
RECOMMENDATION:
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Adopt a resolution authorizing on-call moving service Agreements with Anchor Relocation Service, Inc., Crown Worldwide Moving and Storage, LLC and MEK Enterprises, Inc. for the term of June 10, 2025 through June 9, 2030, each in an amount of $200,000, for a total aggregate amount of $600,000.
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BACKGROUND:
The Department of Public Works (Department) manages space use, logistics, and coordination of departmental moves and relocations.
To coordinate moves and relocations, the Department retains on-call moving companies to provide moving services for various projects.
It is anticipated the Department will require the use of moving services for the renovation of County Office Building 1, the Planning & Building Department's relocation, and the Assessor-County Clerk-Recorder Department's relocation, all of which will include disposal of surplus furniture in addition to the Department's standard moving service usage.
DISCUSSION:
On April 18, 2025, the Department released a request for proposals (RFP) for on-call moving services. The Department received proposals from four moving companies and Department staff reviewed the submittals for completeness, qualifications, and price. Based on this review, the Department recommends Anchor Relocation Service, Inc., Crown Worldwide Moving and Storage, LLC, and MEK Enterprises, Inc. as the most qualified companies to provide moving services based on the County's needs. The RFP Matrix describing the process and selected companies is attached as Exhibit A.
The not-to-exceed amount for each agreement is $200,000, for a total aggregate not-to-exceed amount of $600,000 for all three Agreements.
The Department will issue separate Task Orders for each project and will deta...
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