Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Michael P. Callagy, County Executive
Subject: Fourth Amendment to the Agreement with Granicus, Inc.
RECOMMENDATION:
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Adopt a resolution authorizing a fourth amendment to the agreement with Granicus, Inc. to continue providing software services for public meeting and legislative functions, making adjustments to the services and payment schedule, extending the term through December 13, 2026 and increasing the maximum amount payable under the agreement by $228,282.68 to a new total amount not to exceed $1,637,348.23.
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BACKGROUND:
On December 8, 2016, following the completion of a competitive procurement process, the County entered into an agreement with Granicus, Inc. to provide software, hardware, infrastructure, and services for enterprise public meeting systems, including paperless agenda packets, minutes, and streamlining video services (the "Agreement"). Granicus was selected through a Request for Proposals process conducted in 2016.
On November 12, 2019, with this Board's approval, the parties amended the Agreement ("Amendment 1") to extend the term through December 13, 2022, and to increase the maximum amount payable under the Agreement by $341,379.75, to an amount not to exceed $664,402.75.
On August 3, 2021, with this Board's approval, the parties amended the Agreement a second time ("Amendment 2") to incorporate English and Spanish captioning services and to further increase the maximum payable under the Agreement by $109,357.54 to an amount not to exceed $773,760.29.
On December 13, 2022, with this Board's approval, the parties amended the Agreement a third time ("Amendment 3") to extend the term through December 13, 2025 and to increase the maximum amount payable by $635,305.26 to a total amount not to exceed $1,409,065.55 to account for the extended term for the license and services.
DISCUSSION:
The Granicus software...
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