Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Claire Cunningham, Director, Human Services Agency
Subject: Measure K: Amendment to the Agreement with Bitfocus, Inc. for Clarity HMIS System Services
RECOMMENDATION:
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Measure K: Adopt a resolution authorizing an amendment to the agreement with Bitfocus, Inc. to continue providing Clarity Human Services Homeless Management Information System services, increasing the obligation amount by $180,538 for a new total obligation amount not to exceed $820,525.
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BACKGROUND:
On April 15, 2022, the Human Services Agency (HSA) released an RFP for a Homeless Management Information System ("HMIS"), with Bitfocus, Inc. being selected to provide these services.
On June 13, 2023, by Resolution No. R079750, the County entered into an agreement with Bitfocus, Inc. to provide Clarity HMIS system services for the term of July 1, 2023, to June 30, 2026, for a total obligation amount not to exceed $639,987.
Bitfocus, Inc., provides access to and technological support of Clarity. Clarity is used by homeless service providers to meet the United States Department of Housing and Urban Development (HUD) requirements related to Homeless Management Information System (HMIS) data and reporting.
Additionally, Clarity is used by the Core Service Agencies to collect information and track services provided. Clarity contributes to a higher level of services to County residents by increasing providers' abilities to collect and report information regarding services, trends, and outcomes.
DISCUSSION:
Due to expansions in the homeless services system over time, annual costs for the database have increased. This proposed amendment would add funds for the continuation of HMIS services, as required by HUD, with sufficient funding for the remaining contract term.
Bitfocus, Inc., will continue to provide availability of Clarity, to include user licenses, compliance ...
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