Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Ann M. Stillman, Director of Public Works
Subject: 2025 Pavement Preservation Project
[County Project No. RW520; County Project File No. S5112]
RECOMMENDATION:
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Adopt a resolution:
A) Adopting plans and specifications, including conformance with prevailing wage scale requirements, for the 2025 Pavement Preservation Project; and
B) Authorizing the President of the Board of Supervisors to execute an agreement with VSS International, Inc., in the amount of $2,231,000 for the 2025 Pavement Preservation Project; and
C) Authorizing the Director of Public Works to:
1. Execute subsequent change orders to grant time extensions for project completion and payment up to a maximum aggregate amount not to exceed $223,100, or approximately 10 percent of the agreement amount; and
2. Execute payment up to the not-to-exceed amount of $2,454,100 for items requiring adjustment based on unit bid prices without execution of a change order.
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BACKGROUND:
On April 22, 2025, this Board adopted Resolution No. 081099, which "streamlined" the bid process for projects to be constructed during the 2025 construction season. The projects are maintenance type projects that do not have long lead times for design, are not considered controversial requiring specific property owner input, that do not require state or federal grant approvals that have not previously been approved by this Board, and do not require extensive permit approvals from regulatory agencies. Authorizing the Director of Public Works to develop plans and specifications and to call for bids for these types of projects at one time reduces overall project delivery schedules and reduces administrative staff time for these types of projects.
DISCUSSION:
On Tuesday, July 22, 2025, bids were accepted for the 2025 Pavement Preservation Project (Project) and subsequently referred to Public Works for...
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