Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: President Noelia Corzo, District 2
Subject: Introduction of Agenda Builder and Process for Study Session Requests
RECOMMENDATION:
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Adopt Agenda Builder and process for study session requests.
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BACKGROUND:
The Board of Supervisors' agenda is regularly impacted and a publicly accessible document for communicating when topics are expected to be heard by the Board does not exist. To support more intentional planning and transparency, staff has developed a Board of Supervisors Agenda Builder. The Agenda Builder is designed to provide a high-level, forward-looking framework that identifies known and recurring agenda items, such as budget hearings, Board retreats, quarterly legislative updates, and other regular Board activities, while also creating space to plan study sessions and policy discussions in a more deliberate and transparent manner that prioritizes the urgent issues. The adoption and use of this tool will result in less crowded agendas as well as the ability for staff to improve the balance between regular, required items with emerging issues and strategic priorities. Board members may request study sessions in Board meetings for staff to add to the Agenda Builder or through the County intranet via a brief form. Board President and CEO will review requests and schedule in Agenda Builder. Requesting supervisors will receive an email when scheduled. The Agenda Builder will be available on the County website for the public to view and plan for upcoming study sessions. Study session requests will continue to be prioritized and formally agendized at the direction of the Board President.
DISCUSSION:
The Agenda Builder serves as a planning and coordination tool to:
* Improve predictability and transparency for the public, staff, and Board members.
* Support better coordination across departments and reduce last-minute agenda conges...
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