Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Ann M. Stillman, Director of Public Works
Subject: Amendment to Agreement with Studio Miers Chou Poon for the East Palo Alto City Hall Improvements Project
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with Studio Miers Chou Poon for the East Palo Alto City Hall Improvements Project, increasing the not to exceed amount by $40,000, for a new not-to-exceed amount of $740,050, with no change to the agreement term.
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BACKGROUND:
On October 22, 2019, this Board adopted Resolution No. 077013, authorizing an Agreement with Swatt Miers Architects for architectural and engineering services for the East Palo Alto City Hall Improvements Project (Project) from October 22, 2019 to October 22, 2022, in the amount of $500,050 and authorizing the Director of Public Works, or designee, to execute contract amendments in an amount not to exceed $200,000 for a not-to-exceed amount of $700,050.
As authorized by Resolution No. 077013, the Director of Public Works executed Amendment Nos. 1 through 6 extending the term of the Agreement and increasing the not-to-exceed amount to $700,050. Amendment No. 6 further assigned the contract from "Swatt Miers Architects" to "Studio Miers Chou Poon" and extended the term of the Agreement through December 31, 2024.
DISCUSSION:
The Project duration has extended longer than originally anticipated due to unforeseen existing conditions encountered during construction. As a result, the architectural and engineering services of Studio Miers Chou Poon must continue through Project completion, resulting in additional fees in the amount of $40,000. The Project is scheduled for completion by December 31, 2024.
The Department recommends the not-to-exceed amount of the Agreement be increased by an additional $40,000 for a new not-to-exceed amount of $740,050 to facilitate completion of the P...
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