Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Tory A. Newman, Director of Public Works
Subject: Amendment to the Agreement with Karla's Janitorial & Suppliers
RECOMMENDATION:
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Adopt a resolution:
Authorizing an amendment to the Agreement with Karla's Janitorial & Suppliers for custodial services at various County owned and leased facilities on a month-to-month basis for $45,000 per month, increasing the County’s maximum fiscal obligation by $270,000, for a revised not-to-exceed amount of $2,611,330.32 through April 30, 2027; and
Authorizing the Director of Public Works, or designee, to execute amendments that increase the County’s maximum fiscal obligation by up to $80,000 in aggregate, if necessary, for additional locations through April 30, 2027, for a total not-to-exceed amount of up to $2,691,330.32.
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BACKGROUND:
The Department of Public Works (Department) is responsible for providing and managing contract custodial services for County-owned and leased facilities. The Department utilizes contract custodial services for the County facilities that are geographically remote from the available County employee resources.
On September 28, 2021, this Board adopted Resolution No. 078455, authorizing an Agreement with Karla’s Janitorial & Suppliers (Karla’s) for custodial services across outlying County facilities for a not-to-exceed amount of $1,298,980 for a term of October 1, 2021, through September 30, 2024.
As authorized by Resolution No. 078455, the Director of Public Works executed Amendment Nos. 1 and 2 to adjust the facility scopes, increase the not-to-exceed amount to $1,598,980 and extend the term through April 30, 2025.
In January 2025, the Department issued a Request for Proposals (RFP) for custodial services with the intention of presenting an award recommendation by April 30, 2025. However, that item was not considered by the Board.
On April 22, 2025, this Board ad...
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