Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Mark Church, Assessor-County Clerk-Recorder & Chief Elections Officer
Subject: Amendment 12 to Agreement with Sapient Corporation for the Assessor-County Clerk-Recorder & Elections (ACRE) Assessor Property Assessment System (APAS) Project
RECOMMENDATION:
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Adopt a resolution authorizing Amendment 12 to the agreement with Sapient Corporation to approve the reallocation of $568,218 from the BOS approved Non-Departmental Services budget to the APAS Maintenance Agreement for the services described in CR-029 for a new not to exceed amount of $25,701,664.
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BACKGROUND:
At the core of the business operations of ACRE's Appraisal Services Division is a digital data management system which stores and processes data relating to the ownership, characteristics, and assessment values of all taxable properties in the County. At its December 11, 2018, meeting, this Board approved the APAS Agreement ("APAS Agreement") to replace the Assessor's legacy data management system. The term of the APAS Agreement includes a 3-year term to cover the project development and implementation of the system ("Development Agreement") and a post-project 10-year term for maintenance and operations of the system ("Maintenance Agreement").
The APAS Agreement has been amended eleven times both by this Board and the Assessor-County Clerk-Recorder & Elections Officer. The Board amendments occurred on April 07, 2020 (Amendment 2), September 14, 2021 (Amendment 5), September 27, 2022 (Amendment 7), June 13, 2023 (Amendment 8), and January 23, 2024 (Amendment 10). Amendment 2 incorporated the Data Cleansing and Conversion project and increased the Development Agreement amount by $3,886,400 to a new not to exceed amount of $20,188,348. Amendment 5 extended the Development Agreement by 6 months and moved the start date of the Maintenance Agreement commensurately. Amendment...
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