Special Notice / Hearing: None
Vote Required: Majority
To: Honorable Board of Supervisors
From: Claire Cunningham, Director, Human Services Agency
Subject: Amendment with Commercial Installations Company, Inc. for Surplus Pleion Products Storage and Office Furniture Installation
RECOMMENDATION:
title
Adopt a resolution:
A) Authorizing an amendment to the agreement with Commercial Installations Company, Inc. (CIC), to provide storage for surplus Pleion products and office furniture installation, reducing the term by 11 months and 10 days for a revised term of January 11, 2024 through January 31, 2026, increasing the amount by $150,000 for a new total obligation amount of $350,000; and
B) Granting a waiver of the formal competitive procurement process.
body
BACKGROUND:
The Human Services Agency (HSA) has project specific needs to alter or re-utilize furniture throughout its facilities. These project-specific needs are driven by several factors, including the need to make ergonomic or Americans with Disabilities Act (ADA) adjustments for HSA staff, improving safety in staff or client areas, creating new work areas or modifying existing work areas. Facility remodels are based on HSA's project-specific needs.
On January 2nd, 2024, the Human Services Agency (HSA) entered an Agreement with CIC for the purpose of providing storage and indexing for surplus Pleion products and office furniture installation for the term of January 11, 2024, through January 10, 2027 in an amount not to exceed $200,000.
On May 19, 2025, the Sustainability Department released Request for Proposals titled "Surplus Modular Furniture Storage and Installation Services" and is currently pending evaluation and award.
HSA's current projects require teardown of furniture from the Agency's 1 Davis Drive, Belmont location to meet the deadline in vacating the building prior to its lease end date. Installation and modification will be needed for the 550 Quarry Road, San C...
Click here for full text