Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Michael P. Callagy, County Executive Officer
Roberto Manchia, County Chief Financial Officer
Subject: Introduction of an Ordinance Amending Chapter 2.10 and Repealing and Replacing Chapter 2.72 of Title 2 of the San Mateo County Ordinance Code
RECOMMENDATION:
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Introduction of an ordinance:
A) Amending Chapter 2.10 of Title 2 of the San Mateo County Ordinance Code to add Section 2.10.065, concerning government claims, formerly codified at Section 2.72.010 of Chapter 2.72 of Title 2 of the San Mateo County Ordinance Code; and
B) Repealing and replacing Chapter 2.72 of Title 2 of the San Mateo County Ordinance Code governing reimbursement of employee expenses; and
C) Waiving the reading of the ordinance in its entirety.
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BACKGROUND:
In 2006, the Board of Supervisors enacted Chapter 2.72 of Title 2 of the San Mateo County Ordinance Code which, among other things, establishes the requirements for reimbursement by the County of expenses incurred by County officers and employees (hereinafter collectively referred to as "employees") in the performance of their official duties. Examples of such expenses include those incurred for meals, lodging, and travel. Chapter 2.72 has not been amended since 2006, and in the last 20 years, the legal and operational landscape with respect to employee reimbursements has evolved.
Over time, multiple administrative memoranda and policies were issued to guide departments on travel and reimbursement procedures. Some of these memoranda have become outdated or inconsistent with one another. This has led to confusion among staff and complications in processing reimbursement requests.
To address these issues, County staff undertook a comprehensive review of Chapter 2.72 and related administrative policies. This process included collaboration among multiple County offices, including the County Executive's Office...
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