Special Notice / Hearing: None
Vote Required: Majority
To: Honorable Board of Supervisors
From: Michael P. Callagy, County Executive
Roberto Manchia, County Chief Financial Officer
Jas Sandhar, Procurement Director
Subject: Procurement Quarterly Report: July 1, 2025 - September 30, 2025
RECOMMENDATION:
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Receive and accept the Procurement Quarterly Report for the period of July 1, 2025 through September 30, 2025.
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BACKGROUND:
The Procurement Department has collected data in accordance with Resolution No. 81152, which requires preparation of a quarterly report setting forth: 1) all County purchases of goods in the preceding quarter that exceeded $100,000; and 2) all non-competitive County purchases of goods and services in the preceding quarter that exceeded $10,000, excluding any contracts that have been approved by the Board of Supervisors. The current reporting period covers the first quarter of FY 2025-26 (July 1st, 2025 - September 30th, 2025). Data is obtained through the County's designated eProcurement platform, OpenGov, and through the County's designated financial software, OFAS.
DISCUSSION:
A summary of the findings of the FY 2025-26 Q1 Procurement Report are below:
Type
Number of Procurements
Vendor Agreements for goods over $100,000|1010|Purchase Orders for goods over $100,000|1010|Non-competitive Purchases of goods with waivers|1010|Non-competitive Service Contracts with waivers
58
Non-competitive Service Contracts without waivers
11
Six purchases of goods were completed with competition waivers. Five of these six waivers were received and approved by the Procurement Department before purchase. The sixth purchase was for an emergency and was purchased through an Emergency Purchase Order (EPO). This EPO was submitted by the Department of Public Works. The Procurement Department later received and approved a Waiver of Competitive Requirements for this EPO. The Procurement Department made a recommendation to the...
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