Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Ann M. Stillman, Interim Director, Department of Public Works
Subject: Vendor Agreements with Granite Rock and Reed & Graham, Inc., for Asphaltic Road Materials
RECOMMENDATION:
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Adopt a resolution:
A) Authorizing the Purchasing Agent to establish vendor agreements with Granite Rock and Reed & Graham, Inc., for the provision of asphaltic road materials for the term of five years in an amount not to exceed $1,000,000 per year per vendor agreement; and
B) Authorizing the Purchasing Agent to execute subsequent amendments and minor modifications.
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BACKGROUND:
On November 1, 2016, this Board adopted Resolution No. 074867, which authorized the establishment of vendor agreements with Granite Rock and Reed & Graham, Inc., for the provision of asphaltic road materials.
The County of San Mateo's Ordinance 2.83.050 (e) allows this Board to waive the Request for Proposals (RFP) process in any situation where this Board determines that a formal process would not be in the best interest of the County.
DISCUSSION:
The Department of Public Works Road Maintenance Division (Division) performs routine maintenance and emergency repairs on approximately 315 miles of County-maintained roadway. Routine maintenance is performed to preserve and extend the lifespan of the roadway and manage the rate of deterioration of the roadway until more extensive road treatments can be applied. Without maintenance treatments such as crack sealing, pothole repair, chip sealing, oil and sanding, and asphalt patching, roads would deteriorate more rapidly and would require costly surface treatments, roadway resurfacing, or reconstruction.
Granite Rock and Reed & Graham, Inc. are the only two vendors on the Peninsula who can supply large quantities of asphaltic materials in the quantities that can meet both the Department's requirements (County Specifications and Calif...
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