Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: James C. Porter, Director of Public Works
Subject: On-Call Hazardous Materials Services Agreements
RECOMMENDATION:
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Adopt a resolution regarding the On-Call Hazardous Materials Services agreements:
A) Authorizing agreements with "on-call" Hazardous Material firms: SCA Environmental, Inc., Vista Environmental Consulting, Inc., and Mecca Consulting dba, Millennium Consulting Associates, to provide hazardous material and consulting services on various County Facilities construction projects on an as-needed basis, for the term June 27, 2017 through June 26, 2020, for an amount not-to-exceed $300,000 per agreement for a total fiscal obligation of up to $900,000; and
B) Authorizing the Director of Public Works, or his designee, to execute subsequent change orders to increase the County's fiscal obligation by a maximum of $25,000 per agreement and modify the contract term and/or services so long as the modified term or services are within the fiscal provisions.
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BACKGROUND:
The Department of Public Works (Department) regularly maintains a number of "on-call" agreements with hazardous material firms to provide services on an as-needed basis. The on-call professional services process has expedited numerous County Department projects over the years.
DISCUSSION:
Over the next two fiscal years, a significant number of projects have been scheduled that will require the expertise of hazardous materials professionals. With these agreements in place, the Department will be able to respond more expeditiously and meet construction schedules by issuing task orders against these standing agreements versus having to conduct a Request for Proposals (RFP) process each time a requirement presents itself.
The Department conducted a RFP process and ten (10) firms responded. A selection committee comprised of inter-departmental staff reviewed and ranked th...
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