Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Louise F. Rogers, Chief, San Mateo County Health
Chester J. Kunnappilly, MD, Chief Executive Officer, San Mateo Medical Center
Subject: Amendment to the Agreement with Vaya Workforce Solutions, LLC to Provide Professional Registry Services
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with Vaya Workforce Solutions, LLC to provide professional registry services, increasing the amount of the agreement by $63,000,000 to an amount not to exceed $108,000,000 with no change to the agreement term.
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BACKGROUND:
San Mateo Medical Center (SMMC) often has a need to supplement clinical employees and contracted staff with "as needed," short-term clinical staff such as nurses, doctors, and other providers due to staffing vacancies and patient volume fluctuations. Such services are contracted for through a third-party registry vendor.
Since February 2017, SMMC has been contracting with MedAssets registry staffing services, which changed their name to Vaya Workforce Solutions, LLC (Vaya) in October 2021.
In November 2021, SMMC completed a Request for Proposals (RFP) for professional registry services; Vaya was one of the responding bidders to this RFP and ultimately was selected to provide these registry services.
On January 25, 2022, the parties entered into an agreement for the term of February 1, 2022, through January 31, 2027, in an amount not to exceed $45,000,000.
DISCUSSION:
The current contract is for $45,000,000 over five years and was based on projected annual spending of $9,000,000 for coverage of approximately 24 FTEs across the organization, the majority in nursing. In FY 2022-23, SMMC expended $15,000,000 for 49 FTEs of coverage and the projection for FY 2023-24 is $21,000,000 for 69 FTEs of coverage. The main drivers of these significant increases above SMMC's original projection are persiste...
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