Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Mark Church, Chief Elections Officer & Assessor-County Clerk-Recorder
Subject: Amendment to the Agreement with Precise Mailing and Printing
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with Precise Mailing and Printing for the printing and mailing of certain materials relating to the conduct of elections, increasing the amount by $100,000, for a new total amount not to exceed $299,000, with all other terms of the Agreement remaining unchanged, and granting a waiver of the competitive bidding requirement for acquisition of these services pursuant to Section 2.83.050(e) of the San Mateo County Ordinance Code.
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BACKGROUND:
The Registration and Elections Division ("Division") of the Assessor-County Clerk-Recorder-Elections is responsible for printing and mailing of material relating to voter registration and elections. On or about February 15, 2024, the Division entered into an agreement with Precise Mailing and Printing ("Precise") for printing and mailing services related to the conduct of elections, for the term of January 1, 2024 through December 31, 2025, in an amount not-to-exceed $199,000.00 ("Agreement").
California law recognizes that the procurement of elections-related materials is time-sensitive and requires flexibility. For example, Elections Code section 14100 provides that "[t]he county elections official, in providing the materials required by this division, shall not be required to utilize the services of the county purchasing agent."
Thus, the Board has historically approved a master services agreement process for the Division under which the Division is authorized to contract with an eligible pool of vendors for elections-related materials and competitive bidding requirements are waived pursuant to Section 2.83.050(e) of the County's Ordinance Code, subject to an aggregate not-to-...
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