Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: John T. Keene, Chief Probation Officer
Subject: Agreement with Journal Technologies, Inc. to provide case management software licensing, maintenance, support and hosting to the San Mateo County Probation Department.
RECOMMENDATION:
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Adopt a resolution waiving the Request for Proposals (RFP) process and authorizing the President of the Board to execute a Software License, Maintenance, Support and Hosting Agreement with Journal Technologies, Inc., in an estimated annual advance payment amount of $406,950.42 (with annual CPI adjustments), for a period effective retroactively as of December 1, 2023 through November 30, 2028, in a total amount not to exceed $2,500,000.
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BACKGROUND:
On December 10, 2019, the Board approved a waiver of competitive procurement and authorized a previous agreement with Journal Technologies, Inc. ("the Prior Agreement") to: 1) develop and implement case management software for the Probation Department's Pretrial Services Unit and Juvenile Traffic Unit; and 2) provide case management software licensing, maintenance, support and hosting during the implementation period.
On April 20, 2021, the Board approved an amendment to the Prior Agreement to develop and implement case management software for Probation's Adult and Juvenile divisions, replacing the Probation Information Management System (PIMS) with a more reliable and adaptable case management system equipped with risk assessment tools, better law enforcement and court system interfaces, and enhanced data reporting capabilities.
On November 15, 2022, the Board approved another amendment to the Prior Agreement to develop and implement juvenile detention facility case management features and functionality within the new case management system.
DISCUSSION:
Probation desires to enter into this Agreement separate from the Prior Agreement to provide for the o...
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