Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Jon Walton, Chief Information Officer, Information Services Department
Subject: Amendment No. 2 with Workday, Inc. for Prism and Workday Analytics Services
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the Master Subscription Agreement with Workday Inc., adding additional services to the existing Workday subscription, increasing the amount by $174,630 for a new not to exceed amount of $6,561,858, with no change to the agreement term.
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BACKGROUND:
On September 26, 2012, a new HR/payroll system was included as an IT initiative in the County's IT Strategic Plan. The new payroll system met the goal of the Strategic Plan by increasing access to and availability of County services, providing County staff with enabling technologies, and realizing efficiencies and cost savings.
The County's HRIS Payroll Steering Committee (represented by the Controller, HR Director, CIO, and Deputy County Manager) launched a formal RFP process to select a vendor to provide a new HR/payroll system. Workday ranked the highest overall based on the selection criteria and was recommended as the County's new HR/payroll system.
On September 10, 2013, the Board approved Resolution No. 072741 and the County entered into an Agreement (18120-14-R072741) with Workday, Inc. for the provision of providing subscription services for a new HR/Payroll system for the term of September 10, 2013 through September 9, 2018 and in the amount of $3,834,450.
On September 4, 2018, the Board approved Resolution No. 076130 and the County executed Amendment No. 1 to Agreement No. 18120-14-R072741 with Workday Inc., extending the term through September 9, 2021 and increasing the amount by $2,552,778 for a new not to exceed amount of $6,387,228.
The County currently uses Workday as our human resources, payroll, compensation, absence management, and performance m...
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