Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Ann M. Stillman, Director of Public Works
Subject: Agreements for On-Call Public Safety Vehicle Equipment and Upfitting Services
RECOMMENDATION:
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Adopt a resolution authorizing on-call public safety vehicle equipment and upfitting service agreements, for the term of November 4, 2025 through November 3, 2030, in a total aggregate not-to-exceed amount of $6,000,000 with:
A) Priority 1 Public Safety Equipment, Inc., for an amount not to exceed $3,250,000; and
B) Custom Tops, Inc. DBA Custom Truck, for an amount not to exceed $1,500,000; and
C) VA Automotive LLC DBA Auto Sound Performance, for an amount not to exceed $1,250,000.
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BACKGROUND:
The Department of Public Works (Department) is responsible for procuring and maintaining vehicles for County departments. Some vehicles require upfitting or outfitting and modifying vehicles with specialized equipment and accessories to ensure they are fully and properly equipped for service. Because upfitting and installing public safety and utility equipment require both technical expertise and experience, the Department relies on vendors who specialize in providing the necessary parts and services to install them.
The upfitting equipment and services had been paid for through purchase orders previously, but the Department was recently informed by the Procurement Department that because upfitting includes the provision of services, that upfitting could no longer be paid by purchase order. After being informed of this, the Department executed agreements with Priority 1 Public Safety Equipment, Inc. (Priority 1), Custom Tops, Inc. DBA Custom Truck (Custom Truck), and VA Automotive LLC DBA Auto Sound Performance (Auto Sound Performance), to provide for the continuity of service for necessary upfitting and to allow the Department with the time needed to prepare a request for proposal (RF...
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