Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Jas Sandhar, Procurement Director
Subject: Amendment to the Agreement with OpenGov Inc. for eProcurement Solution subscription and implementation services.
RECOMMENDATION:
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Adopt a resolution approving and authorizing the Board President to execute a First Amendment to Agreement No. 17810-24- R079839 with OpenGov Inc. to provide eProcurement solution implementation, professional, and subscription services, reinstating the Agreement, extending the term of the Agreement by two years through July 31, 2028, and increasing the total not-to-exceed amount from $1,000,000 to $1,600,000.
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BACKGROUND:
On April 10, 2023, the Procurement Division publicly posted RFP No. 1486, a competitive solicitation to identify an intuitive, easy to use, multi-tenant eProcurement Solution (the "Solution") for use by County staff. The RFP closed on May 15, 2023, with ten proposals received, two of which were disqualified for not meeting minimum qualifications; the remaining eight were reviewed and scored by an evaluation panel with panelists from Human Resources, the Controller's Office, the Department of Public Works, Health, the Human Services Agency, and the County Executive's Office. On June 9, 2023, the three finalists presented demonstrations to the panel, and as a result of the evaluation process, OpenGov Inc. and its solution OpenGov Procurement were selected.
In 2023, the County executed Agreement No. 17810-24-R079839 with OpenGov Inc. for an initial term of July 25, 2023, through July 31, 2026, for an amount not to exceed $1,000,000. OpenGov Procurement has since been implemented for use by County staff. The agreement includes two County options to extend the term for a period of two years each.
DISCUSSION:
OpenGov is a highly experienced provider of software solutions for the public sector and is well suited to the County's procurement needs. OpenGov provi...
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