Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Ann M. Stillman, Director of Public Works
Subject: Amendment to the Agreement with Karla's Janitorial & Suppliers
RECOMMENDATION:
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Adopt a resolution:
A) Authorizing an amendment to the Agreement with Karla's Janitorial & Suppliers for custodial services at various County owned and leased facilities, and extending the term through June 30, 2026, and increasing the not-to-exceed amount up to $324,493.68 for a new not-to-exceed amount of up to $2,179,083.48; and
B) Authorizing the County Executive Officer, or designee, to extend the term of the Agreement on a month-to-month basis through October 31, 2026, if necessary, for continuity of custodial services.
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BACKGROUND:
The Department of Public Works (Department) is responsible for providing and managing contract custodial services for County owned and leased facilities. The Department currently relies on contract custodial services for eleven County facilities that are not proximate to the County Government Center.
On September 28, 2021, this Board adopted Resolution No. 078455, authorizing an Agreement with Karla's Janitorial & Suppliers (Karla's) for contract custodial services for ten County facilities in an amount of $1,298,980.08 and a term from October 1, 2021 through September 30, 2024.
As authorized by Resolution No. 078455, the Director of Public Works executed Amendment Nos. 1 and 2 increasing the not-to-exceed amount by $300,000 for a new not-to-exceed amount of $1,598,980.08 and extending the term through April 30, 2025.
The Department issued a request for proposals (RFP) for Custodial Services in January 2025 such that a recommendation for an agreement could be presented to the Board prior to April 30, 2025. However, the item was not considered by the Board and instead on April 22, 2025, this Board adopted Resolution No. 081102, amending the Agreement with Karla's to...
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