Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Rocio Kiryczun, Human Resources Director
Juan Raigoza, Controller
Subject: Order Form Agreement with Workday, Inc. for Human Resources, Payroll, and Learning Management Services
RECOMMENDATION:
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Adopt a resolution:
A) Approving a new Order Form Agreement pursuant to the Master Subscription agreement with Workday, Inc. to provide expanded HR/payroll and learning management services, for the term of September 26, 2025 to September 25, 2035, in an amount not to exceed $21,189,733; and
B) Waiving the Request for Proposals process.
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BACKGROUND:
In September 2013, a new HR/payroll system vendor, Workday, was retained to provide the County's Human Resources Payroll system. This selection followed a comprehensive RFP process and was part of a multi-faced and inter-departmental strategic procurement initiative involving Human Resources, the Controller's Office, the Information Services Department, and the County Executive's Office.
On September 10, 2013, the Board approved Resolution No. 072741 and the County entered into an agreement establishing a Master Subscription Agreement (MSA) with Workday and ordering Human Capital Management and Payroll service subscriptions pursuant to specified order forms specifying such services and associated payment and other terms and conditions. The MSA includes terms required by the County relating to anti-discrimination, employee benefits, and compliance with the County's jury service ordinance. A comprehensive technical implementation process took approximately two years to make the Workday system operational and cost approximately $6.7 million in contracted services. Workday was implemented at the County as of March 2015.
The MSA has remained in place while the services were amended five times through new order forms with Board approval to extend the term and incorporate an expanded array of servi...
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