Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Rocio Kiryczun, Human Resources Director
Kim Pearson, Benefits Manager
Subject: Agreement with Benefit Coordinators Corporation for Retiree Benefits, Flexible Spending Accounts, Health Savings Account and COBRA Administration
RECOMMENDATION:
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Adopt a resolution authorizing:
A) A three-year agreement with Benefit Coordinators Corporation (BCC) for the provision of retiree benefits administration, flexible spending accounts administration, health savings account administration and COBRA administration for County employees, retirees, and their dependents, for the term of January 1, 2026 through December 31, 2028, in an amount not to exceed one million one hundred fifty-five thousand dollars ($1,155,000); and
B) A one-time option to extend the agreement for two years in an amount not to exceed $385,000 per year, for a total not-to-exceed amount of $1,925,000, at the sole discretion of the Director of Human Resources or designee.
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BACKGROUND:
Following a comprehensive Request for Proposals (RFP) process in 2015, the County selected and entered into an agreement with Benefit Coordinators Corporation (BCC) to administer retiree benefits, flexible spending accounts, and COBRA for County employees, retirees, and their dependents. This Board approved Resolution No. 073872, authorizing this agreement with BCC.
In April 2020, the County's Human Resources Department and Benefits Labor Committee conducted a Request for Information (RFI) and unanimously selected the BCC to continue to administer these benefit programs. This Board approved Resolution No. 077709, waiving the RFP process and authorizing an agreement with BCC. The current contract with Benefit Coordinators Corporation will end on December 31, 2025.
DISCUSSION:
This year, the Benefits Labor Management Committee conducted a new Request for Proposals (RFP) process and solicited and eva...
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