Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Juan Raigoza, Controller
Subject: Approval of agreements for Accounts Payable Invoice Automation Project
RECOMMENDATION:
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Adopt a resolution approving, adopting, and authorizing the President of the Board of Supervisors to:
A) Execute a master services agreement and associated order forms with Coupa Software Inc. to provide software development, maintenance, and support services related to its accounts payable invoice automation solution for the term of November 18, 2024 through November 17, 2027, with two one-year options to extend through November 17, 2029, for a total amount not to exceed $2,695,868; and
B) Execute an agreement and associated order forms with RelishIQ Inc. for a cloud-based services subscription in connection with the Coupa Software services for the term of November 18, 2024 through November 17, 2027, with two one-year options to extend through November 17, 2029, for a total amount not to exceed $339,910; and
C) Execute an agreement with Wayland Consulting LLC to manage the implementation of the Coupa Software for the term of November 18, 2024 through November 17, 2025 with one year option to extend through November 17, 2026 for a total amount not to exceed $469,675.
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BACKGROUND:
The County of San Mateo Controller's Office (the "Controller's Office") maintains the County's accounting system and records, promotes the County's operational effectiveness, and ensures its financial transparency and integrity by providing quality accounting, audit, and financial reporting services. Among other functions, the Controller's Office processes invoices for payment to the County's vendors and others receiving payments.
The Controller's Office seeks to streamline invoice processing with an accounts payable invoice automation (AIPA) software solution. The software solution will automate and standardize departmental invoi...
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