Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Colleen Chawla, Chief, San Mateo County Health
Chester J. Kunnappilly, MD, Chief Executive Officer, San Mateo Medical Center
Subject: Amendment to the Agreement with Excellent Maintenance Pro, Inc. to Provide Outpatient Janitorial Services
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with Excellent Maintenance Pro, Inc. to provide outpatient janitorial services, extending the term by six months through March 31, 2027, and increasing the amount of the agreement by $290,000 to an amount not to exceed $4,860,000.
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BACKGROUND:
San Mateo Medical Center (SMMC) completed a Request for Proposals (RFP) for janitorial services in July 2021, and Excellent Maintenance Pro, Inc. (Excellent) was chosen based on their experience and being the lowest-priced vendor. On October 1, 2021, SMMC entered into a short-term agreement with Excellent in an amount not to exceed $200,000 to eliminate gaps in services between the previous agreement and this newly awarded agreement. There have been several amendments taking the agreement to a term of October 1, 2021, through September 30, 2026, in an amount not to exceed $4,570,000.
DISCUSSION:
SMMC is requesting this Board to approve an amendment to extend the term of the agreement by six months and increase the amount of the agreement by $290,000 for additional time to complete the new RFP for janitorial services and negotiate a new agreement. This agreement is going to this Board late due to prolonged negotiations with the vendor.
The County Attorney has reviewed and approved the resolution and amendment as to form.
The resolution contains the County’s standard provisions allowing amendment of the County fiscal obligations by a maximum of $25,000 (in aggregate).
County Procurement has approved a waiver request for a 66-month term for this agreement.
It is anticipated that ...
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