Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Tory A. Newman, Director of Public Works
Subject: Agreement with Johnson Controls, Inc. for On-Call Service and Repair of the Access Control Security System
RECOMMENDATION:
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Adopt a resolution:
A) Waiving the Request for Proposals (RFP) process; and
B) Authorizing an on-call service agreement with Johnson Controls, Inc. to provide service and repair of the access control system, for the term of July 1, 2026, to June 30, 2027, in an amount not to exceed $300,000; and
C) Authorizing an option to extend the agreement with Johnson Controls, Inc., for one additional year, for a term of July 1, 2027, to June 30, 2028, in an amount not to exceed an additional $200,000, at the discretion of the Director of Public Works.
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BACKGROUND:
In 1998, Johnson Controls, Inc. (JCI) access control system was selected through a Request for Proposal (RFP) process conducted by the Sheriff's Office to provide an increased level of security for County facilities. JCI access control system provides secure access to County buildings and facilities by only allowing authorized personnel to enter. In addition, all access control card activity is stored in a database for auditing purposes.
As part of the County's overall security plan, the system was initially installed in the Hall of Justice (HOJ) to provide a secure and safe environment for employees and visitors. JCI access control security system has since been expanded to include most County facilities.
DISCUSSION:
The Department of Public Works (Department) recommends waiving the RFP process because of the significant investment the County has made in its access control system, as well as JCI's familiarity with our infrastructure and proprietary software.
The on-call agreement with JCI will provide customer service support, emergency response services, inspections, and repairs of the security system ...
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