Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Rocio Kiryczun, Human Resources Director
Juan Raigoza, Controller
Michael Wentworth, Director/Chief Information Officer
Iliana Rodriguez, Assistant County Executive
Subject: Amendment No. 5 with Workday, Inc. for the Master Subscription Agreement
RECOMMENDATION:
title
Adopt a resolution authorizing Amendment No. 5 to the Master Subscription Agreement with Workday Inc., extending services to the existing Workday subscription, increasing the amount by $615,938 for a new not-to-exceed amount of $13,117,539, and incorporating changes related to the transition from Iron Mountain to NCC Group for the software escrow service.
body
BACKGROUND:
On September 26, 2012, a new HR/payroll system was included as an IT initiative in the County's IT Strategic Plan. The new payroll system met the goal of the Strategic Plan by increasing access to and availability of County human resources and payroll services. The County's Human Resources Information Systems (HRIS) Payroll Steering Committee (represented by the Controller, Human Resources Director, Chief Information Officer, and Deputy County Manager) subsequently launched a formal Request for Proposals (RFP) process to select a vendor to provide a new HR/Payroll system. Workday ranked the highest overall based on the selection criteria and was recommended as the County's new HR/payroll system.
On September 10, 2013, the Board approved Resolution No. 072741 and the County entered into an Agreement (18120-14-R072741) with Workday, Inc. for new HR/Payroll system subscription services for the term of September 10, 2013 through September 9, 2018, and in the amount of $3,834,450.
On September 4, 2018, the Board approved Resolution No. 076130 and the County executed Amendment No. 1 to Agreement No. 18120-14-R072741 with Workday Inc., extending the term through September 9, 2021, and increasing the amount...
Click here for full text