Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Louise F. Rogers, Chief, San Mateo County Health
Chester J. Kunnappilly, MD, Chief Executive Officer, San Mateo Medical Center
Subject: Amendment to the Agreement with Encore Textile Services, LLC dba Emerald Textiles Services, LLC to Provide Laundry-Linen Rental Services
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with Encore Textile Services, LLC dba Emerald Textiles Services, LLC, extending the term of the agreement by two years through January 31, 2027, and increasing the amount of the agreement by $1,446,500, to an amount not to exceed $2,746,500.
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BACKGROUND:
In April 2021, San Mateo Medical Center (SMMC) completed a Request for Proposals (RFP) for laundry-linen rental services. Emerald Textiles was determined to be the best fit based on its range of services. On January 25, 2022, this Board approved an agreement with Emerald to provide laundry-linen services for the term of February 1, 2022 through January 31, 2025, in an amount not to exceed $1,300,000. On March 23, 2022, the parties amended the agreement to reassign the original agreement from Emerald Textiles to Encore Textile Services, LLC dba Emerald Textiles Services, LLC (Emerald). On November 25, 2024, the parties amended the agreement to increase the amount of the agreement by $25,000, to an amount not to exceed $1,325,000.
DISCUSSION:
SMMC has a continuing need for laundry-linen rental services since it has been determined to be more cost effective to rent linens and have them cleaned by the vendor than to take this service in-house. During the term of the current agreement, demand for Emerald's services increased due to the relocation of SMMC's Environmental Services team from the previous administration building, which eliminated access to washers and dryers. Consequently, all patient clothing, cloth cubicle curtains, and mop h...
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