Special Notice / Hearing: 10/31/2017
Vote Required: Majority
To: Honorable Board of Supervisors
From: Jim Saco, Budget Director, County Manager's Office
Subject: Agreement with Sherpa Government Solutions
RECOMMENDATION:
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Adopt a resolution authorizing an agreement with Sherpa Government Solutions for the term of November 1, 2017 through September 30, 2022, for an amount not to exceed $800,000.
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BACKGROUND:
The County currently prepares a two-year budget, with a Recommended Budget book once every two years and an Adopted Budget book each year. The County does not publish a Recommended Budget book in the off-year but does bring mid-term adjustments to the Board of Supervisors. The County's current system, the Budget Reporting and Analysis Support System (BRASS), which has been in use since 1991, draws on old technology and lacks the functionality needed to address the increasing demands for financial tracking and reporting.
In May 2017, the County Managers Office conducted a Request for Proposals (RFP) seeking to acquire a new Budget and Performance software application (herein called B&P Solution). After many months of review and multiple conversations and demonstrations with the RFP respondents, the RFP Evaluation Committee selected Sherpa Government Solutions ("SHERPA") to replace the BRASS system.
DISCUSSION:
The SHERPA B&P Solution will be used to develop, evaluate and approve all aspects of the County's Recommended and Adopted budgets, including the operating, IT, capital, Measure K and other supplemental budgets. In the development of the budget, the software will be able to perform payroll cost projections for multiple bargaining units and benefit plans; calculate internal service charge cost allocations; and track key performance indicators. The SHERPA B&P Solution will be administered by the County Manager's Office-Budget, Policy and Performance Unit. Departments will be involved in most aspects of the system's...
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