Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Rocio Kiryczun, Human Resources Department
Subject: 2025-2028 Comprehensive Ergonomic Services Contract
RECOMMENDATION:
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Adopt a resolution authorizing an agreement with Humanscale Consulting for comprehensive ergonomic services, for the term June 11, 2025 through June 10, 2028, in an amount not to exceed $1,000,000.
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BACKGROUND:
The County of San Mateo has for many years coordinated an office ergonomics program to reduce the frequency and severity of work-related musculoskeletal disorders through employee self-assessments, workstation evaluations, training, and case management. On March 27, 2025, the Risk Management Division of the Human Resources Department issued a Request for Proposals ("RFP") for comprehensive ergonomic services.
DISCUSSION:
Through the OpenGov application, the County received six highly competitive proposals. Following a two-phase evaluation process by a panel of departmental stakeholders and subject matter experts, Humanscale Consulting received the highest overall score and was determined to be the most qualified and cost-effective proposer. The parties now wish to enter into an agreement under which Humanscale Consulting will provide office and industrial self-assessment software, in-person evaluations by certified ergonomists, employee trainings, coordinator trainings, case management, and related promotional materials for a not-to-exceed amount of One Million Dollars ($1,000,000) over a three-year term.
Every County employee will be able to assess the ergonomics of their specific set-up through the Humanscale Consulting online portal and receive recommendations for improvement specific to their needs. There will be on-demand training available through the County's Learning Management System to assist employees with maintaining their own ergonomics, and departmental coordinators will receive specialized...
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