Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Michael P. Callagy, County Executive Officer
Subject: Amendment to the Agreement with Weaver and Tidwell, LLP.
RECOMMENDATION:
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Adopt a resolution authorizing the County Executive, or designee(s), to execute an amendment to the County's agreement with Weaver and Tidwell, LLP to secure additional construction audit services for capital projects, increasing the County's maximum fiscal obligation by $350,000 for a total not to exceed amount of $492,080, to extend the term through December 31, 2026, and to make other amendments.
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BACKGROUND:
The Project Development Unit, organized under the County's Executive Office, provides construction services for capital construction projects for County properties.
In 2023, the County conducted a competitive procurement (RFP) to identify and select a provider of professional construction audit services for County capital projects. The audits are intended to assist in reviewing the construction process, internal and operational controls, and documentation for project expenses in connection with specified capital projects. An evaluation panel comprised of County Fiscal Officers and Chief Financial Officer (CFO) evaluated the proposals. Based on the criteria identified in the RFP and interviews the committee selected two firms, Armanino, LLP and Weaver and Tidwell, LLP (Weaver) to provide construction audit services.
In 2023, the County entered into agreements with both firms, each below the $200,000 threshold for departmental contracts. A copy of the RFP matrix is submitted with this memorandum.
The County has amended the agreement with Weaver (the "Agreement") twice to extend the term.
DISCUSSION:
Pursuant to its contract with the County, Weaver has been reviewing the County's Office Building 3 (COB3) construction project. The review is ongoing and may include additional phases. The CFO now...
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