Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors (Acting as the Governing Board of Commissioners for the Housing Authority)
From: Ken Cole, Executive Director, Housing Authority
Subject: Agreement to Lease Vehicles
RECOMMENDATION:
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Acting as the Governing Board of Commissioners for the Housing Authority of the County of San Mateo, adopt a resolution authorizing the Executive Director of the Housing Authority of the County of San Mateo to execute lease schedules and other documents necessary to lease vehicles through Enterprise Fleet Management for a term of 48 months beginning on June 17, 2019 in an amount not to exceed $137,725.
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BACKGROUND:
In 2011, the Housing Authority of the County of San Mateo ("HACSM") had 18 vehicles in its fleet; 12 vehicles were assigned to HACSM's administrative office in Belmont and six vehicles were assigned to its affordable housing and maintenance staff located in Daly City. All the vehicles were purchased and owned by the agency, and by 2012 most of the vehicles were over ten years old. In addition, HACSM no longer required 12 vehicles for its Belmont staff. To reduce the number of vehicles in the fleet, acquire more fuel-efficient vehicles, and produce an overall more economical model for the agency, HACSM researched options other than purchasing vehicles to own and maintain.
After receiving referrals from other housing authorities and public agencies in 2011 and 2012, HACSM contacted Enterprise Fleet Management ("Enterprise") to obtain information on what programs they offered. HACSM completed a cost and utilization analysis to determine the potential cost savings and operational efficiency to change to a lease program. After this review, HACSM determined that a lease program would offer immediate and long-term benefits to the agency.
DISCUSSION:
The program consisted of entering into a lease arrangement with Enterprise that included phasing...
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