Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Michael P. Callagy, County Executive
Roberto Manchia, County Chief Financial Officer
Jas Sandhar, Procurement Director
Subject: Procurement Quarterly Report: October 1, 2025 - December 31, 2025
RECOMMENDATION:
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Receive and accept the Procurement Quarterly Report for the period of October 1, 2025 through December 31, 2025.
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BACKGROUND:
The Procurement Department has collected data in accordance with Resolution No. 081152, which requires a quarterly report setting forth: 1) all County
purchases of goods in the preceding quarter that exceeded $100,000; and 2) all non-competitive County purchases of goods and services in the preceding quarter that
exceeded $10,000, excluding any contracts that have been approved by the Board of
Supervisors. The current reporting period covers the second quarter of fiscal year 2025-26 (October 1st, 2025 - December 31st, 2025). Data is obtained through OpenGov, the County's eProcurement platform, and through OFAS, the County's financial software.
DISCUSSION:
A summary of the findings of the FY 25-26 Q2 Procurement Report are below:
Type
Number of Procurements
Vendor Agreements for goods over $100,000|1010|Purchase Orders for goods over $100,000
36
Non-competitive Purchases of goods with waivers|1010|Non-competitive Purchase of goods without waivers|1010|Non-competitive Service Contracts with waivers
42
Non-competitive Service Contracts without waivers|10 10|
Nine purchases of goods were completed with competition waivers. Seven of these nine waivers were received and approved by the Procurement Department before purchase. The eighth and ninth purchase of goods were submitted and approved after purchases were made by the Sheriff's Office to ensure continuity of services after expiration of a contract. The Procurement Department made a recommendation to the Sheriff's Office to conduct competit...
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