Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Michael Wentworth, Director/Chief Information Officer, Information Services Department
Subject: Agreement with Carahsoft Technology Corporation, International Business Machines-Apptio, and Maryville Consulting Group for an Information Technology Financial Management (ITFM) solution
RECOMMENDATION:
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Adopt a resolution authorizing an agreement with Carahsoft Technology Corporation, International Business Machines, and Maryville Consulting Group to acquire Apptio's solution implementation services and software licensing, for the term of three years from January 23, 2024 through January 22, 2027, in an amount not to exceed $726,044.
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BACKGROUND:
The Information Services Department (ISD) provides technology services to county departments and external agencies in exchange for service charges paid to ISD. ISD is required to maintain compliance with budgeting, accounting, and cost management principles outlined by in the County's fiscal policies and procedures and published by the Federal Office of Management and Budget. ISD's Business and Finance Administration (BFA) Division supports financial tasks such budget creation, monitoring, cost analysis, rate development, service charges, and financial reporting.
On May 7, 2018, the County Controller's Office released an internal audit report prepared by an external vendor, Management Partners, who reviewed ISD's Financial Operations. The report contained 24 recommendations for enhancing ISD's financial practices and internal controls. One of the recommendations was to implement a software solution to satisfy the complex requirements of ISD's cost accounting functions which are currently performed in Microsoft Excel.
DISCUSSION:
A formal Request for Proposal (RFP) was released in July 2023. Seven RFP proposals were received and reviewed by ISD staff. Carahsoft's joint proposal with Internat...
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