Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Tory A. Newman, Director of Public Works
Subject: Amendment No. 2 to the Architectural Services Agreement with The Ratcliff Architects for San Mateo Medical Center
RECOMMENDATION:
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Adopt a resolution authorizing Amendment No. 2 to the Agreement with The Ratcliff Architects, for on-call architectural services during the construction and completion of several San Mateo Medical Center (SMMC) Projects, increasing the not-to-exceed amount by $175,000 for a new not-to-exceed amount of $800,000 with no change in term.
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BACKGROUND:
The Department of Public Works (Department) conducted a request for proposal (RFP) for consultants to provide on-call architectural services. The RFP resulted in this Board adopting Resolution No. R079814(c) on July 11, 2023 authorizing an Agreement with The Ratcliff Architects for on-call architectural services on an as-needed basis to assist with numerous Department managed Capital Projects. The Agreement term is from July 11, 2023 through July 10, 2028 for a not-to-exceed amount of $600,000.
As authorized by Resolution No. R079814(c), the Director of Public Works executed Amendment No. 1 increasing the not-to-exceed amount by $25,000 for a new not-to-exceed amount of $625,000 and extended the term through July 10, 2028.
DISCUSSION:
Amendment No. 2 increases the not-to-exceed amount of the Agreement by $175,000 for the necessary and ongoing architectural services during the construction and completion of several San Mateo Medical Center (SMMC) Projects. These projects include the Sterile Processing Department Equipment Replacement Upgrade Project, which is near completion.
The projects have made significant progress, and the consultant has been working closely with the Department to address unforeseen conditions and/or compliance related concerns that arise during construction and mitigate any delays. As...
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