Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Michael P. Callagy, County Executive
Sam Lin, Interim Director, Project Development Unit
Subject: On Call Agreement for Audio Visual & Information Technology Project Management Services
RECOMMENDATION:
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Adopt a resolution authorizing the President of the Board of Supervisors to execute an agreement with EVO, Info Way Solutions, and Triune Infomatics, Inc. to provide on-call project management services specific to audio visual and information technology, for the term of April 1, 2023, through March 31, 2026, in an amount not to exceed $600,000 per agreement, for a not to exceed amount of $1,800,000 in aggregate.
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BACKGROUND:
The County has multiple large, ongoing, and new capital construction projects underway. To properly manage these construction projects, the Project Development Unit (PDU) requires the services and expertise of qualified information technology consultants for project management support services. PDU regularly maintains a variety of professional on-call service agreements which has permitted the unit to expedite construction projects for the County of San Mateo.
DISCUSSION:
Managing the County's major capital construction portfolio with multiyear timelines, ever-shifting requirements, and complex procurement challenges comes with inherent uncertainties that can affect costs, schedules, and quality. The PDU effectively manages such complex capital projects by keeping a diverse pool of expert capital construction project managers assigned to the projects. By breaking the project into assigned specific specialties, the project executive can direct the teams more efficiently and react to issues with greater agility.
On February 3, 2023, PDU conducted a formal Request for Proposal for On-Call AV/IT Project Management Services. An internal County selection committee comprised of PDU and the Information Services Department r...
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