Special Notice / Hearing: None
Vote Required: Majority
To: Honorable Board of Supervisors
From: Louise F. Rogers, Chief, San Mateo County Health
Chester J. Kunnappilly, MD, Chief Executive Officer, San Mateo Medical Center
Stephen Dean, Chief Information Officer, San Mateo County Health
Subject: Amendment to the Agreement with eClinical Works, LLC. to Provide an Ambulatory Electronic Medical Record
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to an agreement with eClinical Works, LLC to provide an Ambulatory Electronic Medical Record, extending the term through January 7, 2026, and increasing the amount by $1,945,015 to an amount not to exceed $9,435,015.
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BACKGROUND:
On January 8, 2008, this Board approved a five-year agreement with eClinical Works, LLC (eCW) for implementation and ongoing support of an Ambulatory Care Electronic Health Record (AEMR).
The agreement's end term has been amended multiple times, most recently on November 11, 2020, to extend the term through January 7, 2024.
DISCUSSION:
San Mateo Medical Center (SMMC) is requesting this Board approve extending the term of the agreement by two additional years, through January 7, 2026. This extension will provide SMMC with continued support of this critical patient care system until Epic replaces it. At this time, the transition to Epic's Electronic Health Record is estimated to occur in late 2024. The final Epic implementation schedule is in the development stage and will be dependent on many factors, including staff training, workflow design, and data conversion requirements. Extending the term of the eCW agreement through January 7, 2026, will accommodate a more extended Epic implementation.
The County can terminate the agreement any time by giving eCW notice 60 days in advance.
SMMC requests this Board to waive the Request for Proposals process to allow eCW to continue to provide these services and increase the funding through the end of...
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