Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Juan Raigoza, County Controller
Subject: Agreement with Infor (US), Inc. for software license and support services for its Workforce Management (WFM) system, internally referred to as ATKS - Automated Time Keeping System
RECOMMENDATION:
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Adopt a resolution waiving the request for proposals process and authorizing an agreement with Infor (US), Inc. for the County maintenance and support services for its Automated Time Keeping System for an initial term of September 1, 2026 through August 31, 2029, with two one-year options to extend the term through August 31, 2031 for a total not to exceed amount of $822,441.98.
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BACKGROUND:
In February 2006, the County entered into a Software License Agreement (the "Agreement") with Workbrain, Inc. (later acquired by Infor (US), Inc.) and related agreements in connection with deploying, implementing and licensing a software solution to automate employee time, leave, scheduling and attendance across the County's departments.
Since deployment in April 2007, the County has been using Infor's workforce management (WFM) platform as the primary Automated Time Keeping System (ATKS) for all County employees. This software application provides the system of record for the hours worked by County employees and is the primary source of data used to process the County's payroll on a bi-weekly basis. Ensuring the ongoing functionality of ATKS requires support and maintenance from Infor.
This Board has previously authorized expenditures to pay Infor to provide continuing support and maintenance services for certain software component systems associated with ATKS for specified terms, including in 2015 (Res. No. 073984), 2018 (Res. No. 076070), and 2020 (Res. No. 077610), and 2024 (Res. No. 079851) pursuant to the underlying Agreement and addenda to the Agreement.
Until 2018, the Technology Services Department...
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