Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Jasneet W. Sharma, Director, Sustainability Department
Subject: Agreement for Surplus Modular Furniture Storage and On-Call Installation Services
RECOMMENDATION:
title
Adopt a resolution authorizing an agreement with Commercial Installations Company, Inc. for surplus modular furniture storage and on-call installation services for the term of December 9, 2025 through November 30, 2030, in an amount not to exceed $273,500.
body
BACKGROUND:
The Sustainability Department (Department), through the Surplus Property Program, coordinates the storage, management, and reuse of County surplus modular furniture and ergonomic equipment (Surplus Furniture). The program was created under the County's Purchasing Procedures (San Mateo County Ordinance Code ? 2.83.120), which require County departments to report and transfer property that is no longer needed to the County's Surplus Property Program for reuse. By extending the useful life of assets, the program supports the County's goals to reduce waste, minimize the purchase of new items, and generate cost savings across departments.
Since 2014, the Department has maintained an agreement with a vendor to store Surplus Furniture in the vendor's warehouse and provide all transportation, storage, tracking, recycling, and disposal services associated with it. In addition to Surplus Furniture storage and warehouse services, the agreement provides a mechanism for County departments to request on-call furniture services for installation, reconfiguration, teardown, or decommissioning Surplus Furniture, as needed.
DISCUSSION:
On May 19, 2025, the Department released a Request For Proposals (RFP) seeking qualified contractors to provide (1) Surplus Furniture storage and inventory management, and/or (2) on-call furniture installation, modification and teardown services.
The Department received proposals from fiv...
Click here for full text