Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Rocio Kiryczun, Human Resources Director
Jas Sandhar, Procurement Manager
Subject: Agreement for OpenGov Inc. for eProcurement Solution subscription and
implementation services.
RECOMMENDATION:
title
Adopt a resolution authorizing an agreement with OpenGov Inc. to provide eProcurement implementation and subscription services for an amount not to exceed $1,000,000 and a term of July 25, 2023 through July 24, 2026.
body
BACKGROUND:
Currently, the procurement process in the County is handled through a combination of the Microsoft Office Suite (communications and document development), Public Purchase (posting) and a Contract Lifecycle Management (CLM) solution. The CLM solution was obtained through a Request for Proposal (RFP) that was released in September 2014, with the County-wide roll-out occurring in Spring of 2016. In the intervening years, the eProcurement industry has changed, and it was time to check the marketplace again.
Procurement and contracting in the County is decentralized, and there is no centralized or complete repository of procurement information for the County.
On February 21, 2023, the County Executive announced changes to the County's procurement processes to the Board of Directors, stating that a workgroup would be convened to review the requirements for a new system and that an RFP would be released based on the information gathered.
On March 15, 2023, the Procurement Division presented a draft RFP to the eProcurement Steering Committee. The committee was seated with procurement staff from most of the County departments. They were asked to provide their specifications for the eProcurement software. All of the specification requests were included in the RFP.
On April 10, 2023, the Procurement Division publicly posted RFP No. 1486 for an eProcurement Solution, undertaking a competitive solicitation to identify an ...
Click here for full text