Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Ann M. Stillman, Director of Public Works
Subject: Increase the Not-to-Exceed Amount of the Agreement with Rodan Builders, Inc. for the San Mateo Medical Center Prevent Self Harm and Ligature Project (Project No. P30F1)
RECOMMENDATION:
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Adopt a resolution increasing the Director of Public Works', or designee's, authority to execute change orders to the construction agreement with Rodan Builders, Inc. for the San Mateo Medical Center Prevent Self Harm and Ligature Project, to increase the not-to-exceed amount of $3,806,398 by an additional $102,279, for a new not-to-exceed amount of $3,908,677.
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BACKGROUND:
On March 23, 2021, the Board of Supervisors adopted Resolution No. 078091 authorizing an Agreement with Rodan Builders, Inc. for the San Mateo Medical Center Prevent Self Harm and Ligature Project (Project) in the amount of $3,310,180 and authorized the Director of Public Works to execute subsequent change orders to grant time extensions for project completion and payment up to a maximum amount not-to-exceed $3,641,198.
On March 26, 2024, the Board of Supervisors adopted Resolution No. 080262 which increased the Director of Public Works', or designee's, authority to execute changes to the Agreement with Rodan Builders, Inc. by an additional $165,200 for a new not-to-exceed amount of $3,806,398.
During Phase 1 and Phase 2 of construction, the Project encountered unanticipated building conditions which required modifications to meet building code requirements. Additional changes to lighting fixtures and material mitigations were necessary to comply with anti-ligature requirements.
Phase 3 of construction started in January 2025 in the Psychiatric Emergency Services (PES) Unit on the first floor of the Diagnostic and Treatment Building and unanticipated existing building conditions required additional work to meet building code...
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