Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Ann M. Stillman, Director of Public Works
Subject: Slip-Out Repair Near 1780 Higgins Canyon Road Project
[County Project No. 08H17; County Project File No. E5082]
RECOMMENDATION:
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Adopt a resolution:
A) Adopting plans and specifications, including conformance with federal prevailing wage scale requirements, for the Slip-Out Repair Near 1780 Higgins Canyon Road Project; and
B) Authorizing the President of the Board to execute an agreement with Minerva Construction, Inc., in the amount of $2,684,835 for the Slip-Out Repair Near 1780 Higgins Canyon Road Project; and
C) Authorizing the Director of Public Works to:
1. Execute subsequent change orders to grant time extensions for project completion and payment up to a maximum aggregate amount not to exceed $268,484, or approximately 10 percent of the agreement amount; and
2. Execute payment up to the not-to-exceed amount of $2,953,319 for items requiring adjustment based on unit bid prices without execution of a change order.
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BACKGROUND:
During the 2022-2023 storm season the County of San Mateo experienced an unprecedented amount of rain through the end of 2022 and into 2023. These storms resulted in roadway failures, slip-outs, flooding and the closure of certain County-maintained roads. On January 14, 2023, the President of the United States declared a major disaster for the State of California resulting in a Federal Emergency Management Agency (FEMA) declared disaster (FEMA-4683-DR-CA). The County of San Mateo was included in the declared disaster and has continued working to obtain federal assistance for the identified sites.
On June 13, 2023, the Board adopted Resolution No. 079773 which "streamlined" the bid process for specific winter storm damage projects intended for construction during the 2023 or 2024 construction seasons. The projects primarily involved roadway repair...
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